10 Tips For Successful Event Management

Corporate events are excellent PR tools for most companies and brands. They can be used for launching new products, for fundraising, for press conferences or for communicating with customers or shareholders....


10 Tips For Successful Event Management
© Picture from Pexel

Share this

While smaller events can be easily managed in-house, the management of bigger corporate events should be outsourced to a specialized agency. Event planning and management companies can handle such events much better than the PR department of a corporation.

They have the needed resources to handle communication with multiple suppliers, as they usually assign an entire team to handle a very large event. No corporation would be able to give such level of attention to an event, no matter how big and how important the event is for its future. Here are a few things to consider if you want a successful event for your company.

Planning is the key to success You need to locate and book the best possible venue as soon as you know the date of your event. Make sure the venue is easily accessible and that it has enough parking spots to offer your guests the ease of access they deserve. As the best conference venues are booked even one year in advance, make sure to get your contract and deposit in as early as possible. This is central to good corporate event planning.

Budgeting helps you create successful events You may have to face unexpected expenses, but if you have a complete budget laid out for the event, you will know what you can afford. Here are some good tips for budgeting.

All essential documents should be made in double copies This is how you can eliminate the risk of leaving an important folder somewhere, without the chance of retrieving your documents.

Send out your invitations early and avoid setting the event date on a major holiday "Save the date" messages can help improve your response rate. RSVPs are useful, as they enable you to calculate your headcount. Even late RSVP calls can help, so add them on your to do list.

Decide whether you need a theme for your event or not Sometimes, you may be better off without any theme.

Do you want your guests to sit or stand?
If you need them to interact with as many others as possible, you may want them to stand. On the contrary, if such mixing and mingling isn't an absolute must, you may want them to be seated. This means you may need a seating chart.

Equipment matters Do you need projectors, speakers, microphones or other equipment? If you do, you should verify that the venue has everything, otherwise you are going to need to rent them elsewhere and bring them in yourself. Before making a decision, you should estimate the prices for each option.

What types of staff are you going to need? Make a list of all of them, and then check with the facility managers to verify that they have the staff available or you need to bring your own staff.

Do you need special accommodation? If you need some of your guests to spend the night, make sure there is a hotel nearby.

Communication is the most important element for success Discuss all points with the event planner and make sure everyone understands your instructions very clearly. This will avoid further headaches caused by confusions and misinterpretations.


Startup Inspire - StartupInspire is a inspiration gallery for startup's | Product Hunt Embed

Penny Saviour

Saviour of Your Savings

Libris

Libris teaches children to ...

Pyrismic

Find the perfect remote ...

RaterFox

Get real recommendations, from ...

Tips For Investing In A Startup

Tips For Investing In A Startup

It can be a very exhilarating experience to invest in your first company.  This is a new challenge with ...


Finding Brandable Domain Names for a Startup?

Finding Brandable Domain Names for a Startup?

There is an art to choosing trendy names for a startup business. Some owners incorrectly think that all the “good” ...


Follow These Simple Steps To Proof Your Estate Plan

Have you ever thought about what would happen to your ...


How to Choose the Best Construction Company

A construction company is the one which undertakes the responsibility ...


Key points to include in your LLC operating agreement

An operating agreement is fundamental to setting up a Limited ...


ABOUT STARTUPINSPIRE
StartupInspire is a inspiration gallery for startup's, where a high quality of culture and quality placed from around the world.

FULL SITE SPONSORSHIP
We partner with sponsors whose products and services we love. Currently, StartupInspire has no sponsor.

STARTUPINSPIRE SUPPORT
Send us a question and we'll respond as soon as possible, usually within few hours. You can also email us directly at hello@startupinspire.com

Privacy Policy Cookie Policy